Privacy Policy

About This Privacy Policy

The Hutton Dabaso Twinning Association has produced this privacy policy to set out the ways we gather, use, disclose, and manage personal data.

Our Contact Details

Hutton-Dabaso Twinning Association, Lake Farm, Shiplate Road, Bleadon, Weston-super-Mare, Somerset, BS24 0NY

Email: huttondabaso@gmail.com

Data Controller

For the purpose of the Data Protection Act 2018 (the Act), the data controller is Hutton-Dabaso Twinning Association. If you have any questions or concerns about how we handle your personal data, please contact us using the information provided above.

Personal Data We Collect

We collect the following types of personal data from you:

  • Names and contact information (email, phone number, postal address) of individuals who subscribe to newsletters.

  • Names and addresses of individuals who submit donations that are eligible for Gift Aid.

  • On occasion, names and contact information of individuals who have purchased tickets for, or will be attending, events hosted by the charity.

Purpose of Processing Personal Data

We process your personal data for the following purposes:

  1. To provide you with newsletters and other updates: We process your personal data to send you newsletters and other updates about Hutton-Dabaso Twinning Association and related events and activities. We will only send you marketing communications if you have given your consent, and you may withdraw your consent at any time.

  2. To process Gift Aid donations: We process your personal data to claim Gift Aid on your donations, as required by HM Revenue & Customs. We may also use your personal data to contact you about your donation, or to ask for further support.

  3. To communicate with you: We may use your personal data to communicate with you about Hutton-Dabaso Twinning Association and related events and activities. This may include responding to your inquiries, sending you important updates, or asking for your feedback.

Lawful Basis for Processing Personal Data

We process your personal data on the basis of your consent or as necessary to fulfil our contractual obligations. By subscribing to our newsletter or submitting a donation that is eligible for Gift Aid, you are giving us your consent to process your personal data for the purposes stated above. In the case of event attendees, we process your personal data to fulfil our contractual obligations to provide you with tickets to the event.

Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes for which we collected it, or as required by law. The criteria used to determine the appropriate retention period for personal data include the nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means.

Data Sharing

We will not share your personal data with any third parties except for the purposes of processing your donation for Gift Aid, which may involve sharing your name and address with HM Revenue & Customs. We may also share your personal data with trusted third-party data processors who provide services on our behalf, such as email delivery services or payment processors. We will only share your personal data with these third parties if it is necessary to provide the services, and we will ensure that they are GDPR-compliant and have adequate data protection measures in place.

We will not transfer your personal data to countries outside the European Economic Area (EEA) unless adequate data protection measures are in place, such as standard contractual clauses or binding corporate rules.

Your Data Protection Rights

You have the following data protection rights:

  • The right to access and receive a copy of your personal data: You have the right to request access to your personal data and receive a copy of it.

  • The right to rectify any inaccurate or incomplete personal data: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.

  • The right to erasure of your personal data under certain circumstances.

You can make a request expressing your rights by emailing huttondabaso@gmail.com or by clicking the button below.

Lodging a Complaint with the ICO

If you feel that your personal data has been, or is being, processed in an inappropriate manner; or you feel that your rights, as described above have been infringed, you may lodge a complaint with the Information Commissioner’s Office (ICO).  The ICO is the UK’s supervisory authority regarding data protection matters and has a responsibility to act on complaints made to it. You may lodge a complaint by visiting the website ico.org.uk/concerns

or calling the ICO’s helpline on 0303 123 1113.